TERMS & CONDITIONS
(Kindly take a prinout of the Terms & Conditions, Sign and submit along with a copy of the Payment receipt cum booking confirmation acknowledgement at the time of occupying the booked venue)


In case of any Urgency from the Government or its Departments, Madurai Municipal Corporation has the right to cancel any advance bookings made by the customers on any date, any venue. However, Madurai Municipal Corporation will communicate the same to the customer and the full amount paid by the customer will be refunded through online mode.

Advance Booking for an event is allowed up to 180 days from the date of booking. Cancellation charges are applicable in case of any cancellations of the confirmed bookings. Charges for cancellation: 90 days before the event date-20%; 60 days before the event date-30%; 30 days before the event date-50% and Less than 30 days before the event date-100% of the Rental Amount will be collected as the cancellation charge. However, the security deposit amount will be refunded.

As the payments for booking (Rent + Security Deposit+18% GST on Rent) is ONLINE PAYMENT, the customer should contact their respective Banker only for any Refunds for the failure booking cases, in case of the Amount is debited. All types of Bank Cards of all Banks including net banking are allowed.

For successful bookings, the customer should contact the manager, Madurai Maanattu Maiyaam Booking for occupation and vacating the venues and should strictly follow the terms and conditions of Madurai Municipal Corporation time to time. The security deposit will be refunded to the customer Bank Account Number provided during their registration after deducting the electrical charges and damage charges, if any, after sufficient time for estimation of the charges.

The accommodation could be occupied ONE HOUR before the booked time slot. The accommodation allotted shall be used for the purpose which it is allotted and no grievances will be entertained in this regard.

The authorized organizer of the event/function shall remain in the Madurai Corporation Community Hall until the event/function is completed and he/she is responsible for the smooth functioning of the event/function without inviting any untoward incidents.

The normal hours for move‐in/ move‐out in the Madurai Corporation Community Hall will be as permitted at the time of making application.

The time for commencing and ending performance in the Madurai Corporation Community Hall is as per allotment conditions and it must be adhered to precisely or else an additional rent will be charged proportionately to the final billing.

Banners, drapes, and other objects shall not be hung from ceiling, conduits, light fixtures, sprinkler pipes or other piping.

No changes, alterations, repairs, painting, staining, or the doing of anything that will change the finish, appearance or contours of the building will be permitted.

The entrances must be cleared of debris and no cars or trucks are to be parked near these entrances except for loading and unloading.

The pathways, passageways, halls, stairways and exits shall not be obstructed at any time.

There shall not be any displays or exhibits outside the building without the approval of Madurai Municipal Corporation

No electrical wiring shall be done except by Madurai Corporation Community Hall personnel.

All animals are prohibited unless they are part of the show. In the show where it is permitted, proper care must be taken to maintain cleanliness so as not to spoil the environment by spread of foul smell. The event manager / organizer should also ensure the safety of the spectators.

The allotted accommodation/space shall not be given as share to others for conducting / organizing any event/function in the Madurai Corporation Community Hall.

The Madurai Municipal Corporation retains the right to regulate the volume of any sound, whether it be music, voice, special or artificial effects to the extent that the same interferes with other allotter within the facilities or is determined to be offensive to otherwise violates the terms of the service provided.

All concerns/complaints should be brought to the attention of the caretaker/manager at multipurpose auditorium in Madurai Corporation Community Hall for necessary action.

The allotter/organizer or their representative shall be invoiced for the number of security guards required for event/function. The number of security guards required is determined by the Madurai Corporation Community Hall on the basis of the particulars given by the event organizer.

Only an authorized technician of the shall operate the A/V equipment and/or any other equipment available in the Madurai Corporation Community Hall. The allotter will be invoiced for any operating technician fee.

Only such facilities which are feasible and manageable can be considered to be provided in the Madurai Corporation Community Hall for which additional charges shall be payable as may be fixed.

If the allottee intends to cancel the programme after confirmation of the allotment, only 50% of the amount paid towards hiring charges will be refunded.

Allotment is non-transferable.

The allotment can be cancelled at any time by the Management of Madurai Municipal Corporation in the event of priority is being given to another programme or unforeseen circumstances such as repairs, administrative emergencies etc.

No damage should be caused to the auditorium and its surroundings. If any damage is done by the organizing agency / individual, they will have to bear the cost of such damage and the cost of damage will be recovered from the security deposit.

Eatables, soft drinks and other food items brought from outside are not permitted to be sold in the premises. Alcoholic beverage will not be allowed to be brought into the premises.

The multipurpose auditorium are meant for cultural, social, spiritual and educational functions Only Political meetings / campaigns etc are not permitted.

The permission for maximum closing time for the programme is 10 pm as given by the police department.

A fine of Rs: 5000/- will be charged if the Dias of multipurpose auditorium /premises is not maintained neat and clean or damaged/extended/modified AND the actual cost of the items will be charged for any damages.

Madurai Municipal Corporation is not responsible for any LOSS or THEFT during the event. You may please take care of your belongings.

Not more than one no. of gas cooking kit will be allowed in the premises of Madurai Municipal Corporation.

Carpeting should be done by client on both sides of the corridors of the allotted floor without fail.

The he client should handover the copy of online booking proceedings within 24 hours at Madurai Corporation Community Hall office.

After the booking was confirmed, postponement and preponement of the event was not allowed.
The program should be conducted with police permission.
The Divisional Fire Officer should obtain their No Objection Certificate (NOC) and submit it to this authority.
Is the license for entertainment by the district administration; should be received in the office and submitted to this authority. (Places of Public Resort Act)
Two and four wheeler vehicles coming to the event venue should be parked in the vehicle depot instead of on the roadside. The organizer is solely responsible for the vehicles.
Fire prevention device 10 Litres at the venue; A bucket of water and sand with a capacity of fire extinguisher cylinder should be obtained and kept. Public safety should be undertaken at their own risk.
Basic drinking water facilities, urinals and toilet facilities have already been set up for the spectators at the event venue. Proper use and disinfection of toilets should be done at your own expense. Additional toilet facilities should be provided at own expense if required.
Electricity required for the event should be provided at their own expense.
Waste generated by visitors to the event should be disposed of at own expense.
They should maintain and protect the place where they are allowed to perform in a clean and sanitary manner.
Use only the space for which they have been given permission. No additional aggression should be done.
Ensure that there is no disruption to traffic and public in the area where the above program is held and in case of such occurrence, this order will be cancelled without prior notice.
Also to be used without any damage to the Corporation and public property. In case of such damage, the corresponding compensation amount will be deducted from their deposits and reimbursed from the corporation fund.
The Corporation shall not be held responsible for any mishap occurring during the said event.
No intoxicating substances shall be brought into the venue or its premises. If found, the permit will be revoked.
Do not use loudspeaker. Violation will result in cancellation of permission without prior approval.
Full co-operation shall be given to the Commissioner in carrying out the conditions/restrictions/orders issued on administrative basis in the interest of the public as per the circumstances of the case. Failure to do so will result in cancellation of the permit without any prior notice.
Smoking is strictly prohibited in the premises. It should be followed completely.
The Commissioner has the power to cancel the permission granted at any time when the Corporation needs space.
I/ we hereby undertake to abide by the above terms and conditions of allotment.